Our obligations as legal professionals are governed, in part, by the Law Society of Upper Canada’s Rules of Professional Conduct that impose strict duties and obligations regarding the confidentiality of the information shared between lawyers (as well as employees, contactors and agents under their control) and their clients in connection with the delivery of legal services. Yocto Law strictly observes these requirements, as well as federal and provincial privacy laws, and other applicable laws.
Definition of Personal Information. For this Policy, “Personal Information” means any information provided to Yocto Law, recorded in any form, about an identifiable individual or any information that permits the identity of an individual to be inferred or determined. Personal information does not include names, business addresses and business contact information, such as business titles, email addresses or phone numbers, provided to the Firm for business purposes.
Purpose for Collection, Use & Disclosure of Personal Information. All information concerning the business and affairs of a person or organization acquired by Yocto Law (i) to determine whether the Firm will enter into a professional relationship with such parties, as defined in a retainer agreement, or (ii) in the course of an established relationship with a client, will be held in strict confidence. Disclosure of such information is only permitted with the express or implicit authorization of the person or organization concerned.
The only information collect through this website is the information you may voluntarily supply in the Contact page of the Firm’s website. Yocto Law does not employ any electronic means to automatically collect Personal Information from any visitor or user of our site or from their computers. This website may contain links to other websites that may collect your Personal Information. The Firm does not assume any responsibility for the privacy practices, policies or actions of the third parties operating these websites.
Under no circumstances will Yocto Law sell, trade, barter or exchange for consideration any Personal Information it has obtained. The Firm will only collect Personal Information that is necessary for the following purposes: (i) to establish your identity and comply with the “Know Your Client” regulations of the Law Society of Upper Canada’s Rules of Professional Conduct, which may require you to provide name, address, employment/business information, and legally mandated forms of identification; (ii) to collect names, addresses, banking and/or financial details required for billing purposes; (iii) to provide legal advice and other services to clients and prospective clients; and (iv) as otherwise permitted or required by law.
Disclosure, Security, and Retention. Yocto Law treats your Personal Information as private and confidential. The Firm strives to ensure that your Personal Information, regardless of format, is protected and kept secure at all times. However, no method of transmitting or storing data is perfectly secure. Each means of communications including mail, telephone calls, faxes, e-mail and other transmissions over the Internet are susceptible to possible loss, misrouting, interception and misuse of the information being communicated or transmitted. Although email is a preferred method of communication, where the nature or content of the communication is of a sensitive nature, Yocto Law communicates with its clients through an encrypted and password protected message portal. The Firm does not represent, warrant or guarantee that any collected Personal Information will be protected against loss, misuse or alteration. The Firm does not assume liability for any Personal Information provided to Yocto Law, nor for use of Personal Information by you or any third parties.
Yocto Law only retains Personal Information so long as it is required: (i) for the purpose for which it was collected; (ii) to be retained by law; or (iii) to address any issues that may arise at a later date. When your Personal Information is no longer required for these identified purposes, the Firm securely destroys, deletes, erases or converts the Personal Information into an anonymous form.
There may be circumstances where you have provided Personal Information for an identified purpose, and the Firm later needs to use that information for a different purpose. In such circumstances, the Firm will seek your consent to use the information for the new purpose. Please note that there are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where the Firm must disclose information without consent. Such circumstances may include: (i) where required by law or by order or requirement of a court, administrative agency or other governmental tribunal; (ii) where Yocto Law believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group; (iii) where it is necessary to establish or collect monies owing to the Firm; (iv) where it is necessary to permit Yocto Law to pursue available remedies or limit any damages that the Firm may sustain; (v) where the information is public; or (vi) where obliged or permitted to disclose information without consent, Yocto Law will not disclose more information than is required.
You have the right to revoke your consent to the collection, use and disclosure of your Personal Information at any time. However, revocation of your consent may result in the Firm’s inability to provide services to you.
Accuracy, Access, and Contact. Yocto Law strives to ensure that any Personal Information in its possession is as accurate, current and complete as necessary for the purposes for which Yocto Law uses that information. In the event that you wish to access, verify the accuracy of, or amend your Personal Information, or make a complaint under this Policy, please send us a written notice addressed to:
Chief Privacy Officer, Yocto Law, 439 University Avenue, 5th Floor, Toronto, ON M5G 1Y8.
The Firm will always endeavor to provide timely access to your Personal Information. However, there may be circumstances where access will not be granted, such as where access would lead to the disclosure of Personal Information of another individual and that individual refuses to provide consent to disclose, or where information is subject to privilege or other legal restrictions. You will be notified in all cases of the reason for the denial of access.
Updated July 3, 2014